OTA U

Investigations

Overtime Franchisee: Pre-Training Exercise – Recruitment Options Spreadsheet

*Understanding the workforce pool available to service your territory is a centerpiece for launching successfully.  We describe our “meat and potatoes” instructor as an individual, often young adult, who is in an academic situation (Undergraduate or Graduate – College, University, or Community College Student).  This demographic fits our needs in terms of flexible schedules and our Instructor Position generally fits their needs financially (meaning part time income to help subsidize their current lifestyle).

There are also non-academic “spots” to recruit from in every territory.  The second tab of the Recruitment Options Spreadsheet should be used to locate the details surrounding these types of organizations.

**To get a sense of the options available in your territory to recruit instructors from, you will want to begin to complete the “Recruitment Options Spreadsheet”

  1. Investigate and Fill In:

    • Tab 1 –

      • College/University

      • Town

      • Address

      • Online Job Posting Notes

      • Online Job Posting Link

      • School Sports Teams/Club Options

      • Fraternity and Sorority Options

      • Where to Post Flyer on Campus

      • Notes (Rules and Restrictions for Posting Flyers on Campus)

      • IHT Options and Locations (Campus)

 

  • Tab 2 –

    • Recruitment Site (non-academic)

    • Town

    • Address

    • Online Job Posting Notes

    • Online Job Posting Link

    • Where to Post Flyers at Location

    • IHT Options and Locations (Town, Address, Notes)

 

1. EXERCISE: Investigate and Fill In this Spreadsheet

 

2. EXERCISE: Save your Spreadsheet and Upload it here:  UPLOAD FORM

 

 

Overtime Franchisee: Pre-Training Exercise – Target Recruitment Spreadsheet


*Location, Location, Location. A phrase so commonly used to emphasize business strategy. For Overtime Athletics it applies in a different way. Getting to know your territory and understanding the factors in scheduling instructors is so important for effective service. Distances, traffic, habits, etc. are all things to become familiar with when determining best practices for staffing programs/classes.

 

**The “Target Recruitment Spreadsheet” is designed to become familiar with what staffing pools are closest to what partners (elementary schools). Understanding (in terms of the “meat and potatoes” instructor) what partner a student from a particular college, community college, or university would most likely work at will position your decision making AND recruitment priorities for best practices.

 

1. EXERCISE: Investigate and Fill In this Spreadsheet

 

2. EXERCISE: Save your Spreadsheet and Upload it here:  UPLOAD FORM

Overtime Franchisee: Pre-Training Exercise – Reaching Out Project
*Building a service beyond after school partnerships with Elementary Schools is essential for a well- rounded thriving business with multiple revenue streams. The flexibility of Overtime Athletics Systems is an incredible advantage to utilize.

 

**The “Reaching Out Project” is designed to become familiar with what opportunities are available in your territory for programming locations and partnerships.

 

Categories include:
 YMCA’s
 Parks and Rec
 Private Sports Complex
 Gyms
 Country Clubs
 Churches/JCC’s
 Community Rec Centers
 Community Pool/Tennis Park

 

1. EXERCISE: Investigate and Fill In this Spreadsheet

 

2. EXERCISE: Save your Spreadsheet and Upload it here: UPLOAD FORM

Overtime Franchisee: Pre-Training Exercise – OTA INVESTIGATION – “Competitors”

 

We are defining competitors as any organization or individual providing after school enrichment programs in an elementary school setting.

 

How to Investigate:

 

 Search school website
 Search known competitor websites
 Inquire with your PTA Contacts
 Acquire Enrichment catalogues
 Show up at a school and look at sign in sheet
 During OTA Evaluations at schools, walk around and see what else is happening

 

Collect Detailed Information on “Competitor”:

 

 Name of Organization (contact info)
 Online Presence (website, facebook, etc.)
 Program Offerings and Descriptions
 Type of Instructors (pay rate)
 Profit vs. Nonprofit
 Individually Owned vs. Franchise
 Participation Fee
 Type or Marketing Materials and Promotions
 Do they give handouts?
 Class Logistics (minimums and maximums, number of sessions, indoor vs. outdoor)
 Network of Schools (amount of partnerships and geographical scope)
 Volume of Programming
 Any sense of customer satisfaction?

 

1. EXERCISE: Investigate and Fill in this Spreadsheet

 

2. EXERCISE: Save your Spreadsheet and Upload it here: UPLOAD FORM

Overtime Franchisee: Pre-Training Exercise – OTA INVESTIGATION – Rules, Regulations, Requirements

 

Insurance Requirements – It is common place in youth programming for vendors and providers of after school programs and summer camps to have insurance coverage/policies. It is important to know the requirements that school districts or partnering organizations have for agreeing to Overtime Athletics’ services. These are common questions that schools and facilities are asked and knowing the required language and limits for a certificate of insurance should be discovered to make sure that what our Franchise System requires is within the parameters of what is needed

Background Checks and Clearance Requirements – anyone interested in providing youth programs must be aware of the clearance requirements to do so from either districts, schools, or private facilities. Discovering the requirements, costs, timeline, and process is essential so that staffing strategies can be developed in order to provide the OTA service. Ultimately, creating a handout or email template that would be given or sent to a New Hire is the goal. Any directions should also contain accompanyingdocuments should there be any.

Securing Program Space – some districts have a mechanism for securing, reserving, renting programspace without partnering or having approval from any school contact or entity. Knowing whether this option is available to you is important. Information you will want to gather includes – eligibility, cost, timeline, paperwork, online options, deposits, cancellation policy, burden of use, rights of use, etc.

EXERCISE:  Territory Discovery Exercise